In accordance with your KEMI policy (see Part 5-E titled “Final Premium/Audit”), KEMI must have access to policyholder records to complete the premium audit. Some records KEMI may request include, but are not limited to, the following:

• Payroll summary by employee for the policy term (include gross wages and overtime wages).
• Job title and job duties for each employee.
• Federal Form 941s and State Unemployment Quarterly Reports (ex., Kentucky UI-3) for the quarters that align with the policy term.
• Payment records for all subcontractors, contract labor, and casual/cash labor for the policy term (include name, dates paid, amount paid, and job performed).
• Form 1096 Transmittal and accompanying Form 1099s.
• Workers’ compensation certificates of insurance (COI) for subcontractors.
• Most recently filed annual tax return for the business with all supporting schedules and statements.
• Profit and loss statement for the policy term.

Click here for further information on KEMI's audit process.